Privacy notice

Aquillon.ai (“we”, “us”) makes timetabling software for universities and colleges. We decide how the information described here is used, so we are responsible for it (the “controller” in data protection law).

To ask about your information, email support@aquillon.co.uk.

If you fill in our contact form: your name, work email, your institution and its size, what you are looking for, and anything you choose to write. We use it to reply to you, arrange a demo and send a quote. Our legal basis is our legitimate interest in responding to business enquiries, and steps you ask us to take before a contract.

Technical information: like most websites, our hosting provider records technical details of each visit, such as your IP address and browser type, in server logs. This is used to keep the site running and secure.

If you try the data import preview (shared with some prospects by link): your file is read in your browser. The column names, and up to three sample values from each column, are sent to our AI provider so it can suggest which columns match which fields. We do not save your file or those values. Please use sample data without real personal details.

Only service providers who help us run the site, under contract: our database provider (Supabase), our website host (Vercel) and, for the import preview only, our AI provider (Anthropic). We do not sell personal information, and we do not use it for advertising. We may share information if the law requires it.

We keep an enquiry for as long as it is useful for following up with you, then delete it. You can ask us to delete it at any time.

You can ask us to show you the information we hold about you, correct it, delete it, or stop using it for a particular purpose. Email us at the address above. If you are unhappy with how we have handled your information you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

This website does not use advertising or analytics cookies, and it does not follow you across other sites. It remembers your appearance choice (Light, Dark or Midnight) in your browser's local storage, which stays on your device. Customers who sign in to the platform get essential cookies that keep them signed in securely; these are needed for the sign-in to work and do not need consent.

If you are a student, lecturer or administrator using the platform through your institution, your institution decides what personal information goes into it and why, and is responsible for it. We process it on the institution's behalf. For questions about that information, contact your institution's data protection team.

If we change what we collect or who we use to run the site, we will update this page and the date at the top.